Last Updated: April 27th, 2025
Why Taxes Matter for Freelancers and Business Owners
Running your own business or managing a side hustle can be rewarding, but it also comes with responsibilities, and taxes are a big one. Taking a little time to understand the basics can save you from costly mistakes and help you keep more of what you earn.
Whether you’re just getting started or have been freelancing for years, here are key things to know about taxes and managing your business finances.
This blog is for educational purposes only and does not constitute financial, tax, or legal advice. You should consult with a qualified financial and tax professional before making any decisions regarding financial products, tax filings, or deductions to determine what is appropriate for your specific situation.
Do You Need to Pay Taxes on Your Side Hustle?
If you made more than $400 from freelance work or a side business last year, you are required to report that income and likely owe self-employment taxes. Even if you didn’t receive a 1099 form from the client, you are still responsible for reporting all income you earned.
It’s important to remember: clients who paid you may be deducting their payments to you as business expenses and could have reported those payments to the IRS. Failing to report your freelance income can create discrepancies that may trigger IRS notices or even audits.
Bottom line: Always report all the income you earn — even if you didn’t receive formal tax documents.
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Why You Should Separate Business and Personal Finances
Mixing personal and business finances can cause confusion and headaches when it’s time to file taxes. Separating them makes it easier to track expenses, calculate deductions, and organize your financial records.
Simple ways to separate your finances:
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Open a business bank account.
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Use a dedicated business credit card.
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Track all business expenses separately from personal ones.
By doing this, you’ll streamline the tax-filing process and have cleaner, more accurate records if you’re ever audited.
Tools That Can Help You Stay Organized
Keeping accurate records doesn’t have to be overwhelming. Many apps and programs can automate much of the process:
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QuickBooks: A popular choice for tracking income and expenses, reconciling accounts, and preparing financial reports.
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Expense Tracking Apps: Some apps allow you to split bills (like a phone bill used for both business and personal purposes) and even track your business mileage through GPS.
Using these tools regularly — like reconciling your books weekly or monthly — can prevent surprises and give you a clear financial picture throughout the year.
Top Tax Deductions for Freelancers and Business Owners
Understanding available deductions can significantly lower your taxable income. Some of the most common deductions include:
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Home Office Deduction: If you have a dedicated space for work, you can deduct a portion of your rent, utilities, and internet costs based on the square footage used for business.
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Office Supplies and Equipment: Furniture, technology, and supplies purchased for business use may be deductible.
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Business Meals: You can generally deduct 50% of the cost of business-related meals.
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Health Insurance Premiums: Self-employed individuals can often deduct 100% of their health insurance premiums.
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Inventory Costs: Costs associated with storing or purchasing inventory may be deductible, even before you sell the products.
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Mileage: Business-related driving miles can add up, and there are apps that help track this easily.
Don’t Forget About Retirement Contributions
Self-employed individuals have several retirement savings options, and contributions may be tax-deductible. Popular retirement accounts for freelancers include:
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Solo 401(k)
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SEP IRA
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SIMPLE IRA
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Traditional IRA
Choosing the right retirement plan for your situation can lower your taxable income today while helping you save for the future.
Understanding 1099 Forms: NEC vs. K
When it comes to freelance income, two types of 1099 forms are common:
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1099-NEC: Issued when a client pays you $600 or more for services.
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1099-K: Issued by third-party platforms (like PayPal or Venmo) if you process over 200 transactions or $20,000 in a year.
Even if you don’t receive these forms, you are still responsible for reporting the income. Download your transaction history and keep your own records to ensure you report all earnings properly.
Quarterly Taxes: Are You Required to Pay?
If you expect to owe $1,000 or more in federal income taxes for the year, the IRS requires you to make estimated quarterly payments. Key quarterly due dates are:
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April 15
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June 15
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September 15
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January 15 (of the following year)
Quarterly payments are based on your net profits — total income minus allowable business expenses — so maintaining accurate records is essential.
Disclaimer: This blog is for educational purposes only and does not constitute financial, tax, or legal advice. You should consult with a qualified financial and tax professional before making any decisions regarding financial products, tax filings, or deductions to determine what is appropriate for your specific situation. Scheduling a financial strategy session does not guarantee any specific financial outcome and may involve discussing financial products regulated by applicable laws.